Updated on March 17 2023
This Privacy Notice applies to information we need to collect, organize, store, transmit, and otherwise process or use (‘Process’) about suppliers and prospective suppliers, contacts and all other persons about whom GEAPP holds information. This information includes any data that relates to an identified or identifiable person or makes a person identifiable (‘Personal Data’), such as names, addresses, electronic device information (e.g. device IDs and IP addresses), other identifiers, health information, and financial information.
This Privacy Notice provides information on how GEAPP collects and processes your Personal Data when (a) you visit energyalliance.org (‘Website’), and/or (b) you sign up for a newsletter, enquire about or apply for a grant, provide a service to us, or engage with us by phone, email or other means with respect to any other subject matter (‘Services’).
This Privacy Notice also applies to information we need to collect, organize, store, transmit, and otherwise process or use (‘Process’) about candidates targeted for specific GEAPP roles found through third party recruitment service providers and online recruitment services.
For supplemental information regarding our data collection, use and sharing practices when you interact directly with us, such as through applying for a job, developing and executing a grant proposal or engaging with GEAPP on projects, please contact us by emailing us at firstname.lastname@example.org.
The Website is not intended for children and we do not knowingly collect data relating to children.
1. Important information and who we are
The Website is owned by RF Catalytic Capital (which is the parent company of GEAPP) and the Services are operated by GEAPP and GEAPP’s group companies and subsidiaries (including for the avoidance of doubt, GEAPP UK Limited, GEAPP S’pore Pte. Limited, GEAPP SA (PTY) LTD, Hallemead (Service Company) Private Limited and GEAPP Serviceco (KE) Ltd). These entities are the Controllers responsible for the Personal Data we collect and process (collectively “we”, “us” and “our”). “You” means the individual to whom the Personal Data relates.
We have appointed a data privacy manager who is responsible for overseeing questions in relation to this Privacy Notice. If you have any questions about this Privacy Notice or our data protection practices, including any requests to exercise your legal rights, please contact the data privacy manager using the following details:
Our United Kingdom Representative is: GEAPP UK Limited
Email address: email@example.com
Postal address: UK: 3.06 Thomas House, 84 Eccleston Square, London, SW1V 1PX.
2. The data we collect about you
We may collect, use, store and transfer different kinds of Personal Data about you including:
- Identity Data, such as first and last name;
- Recruitment Data, such as employment and education history, skills, location, current job title/employer;
- Demographic Data such as age and education status
- Contact Data, such as email address, telephone numbers and physical address;
- Financial Data, including bank account or payment details;
- Transaction Data, including a record of funds received by you from us, and related information;
- Technical Data, such as your IP address, location data, device data, or a cookie ID;
- Usage Data, including data which tells us how often you access our Website, how long you spend on specific parts of the website and the activities you undertake when visiting;
- Marketing and Communications Data, including whether you have signed up for our newsletter or consented to receive other electronic marketing communications, and your preferences regarding the same.
We may also collect non-Personal Data that does not directly or indirectly reveal your identity or directly relate to an identified individual, such as statistics or aggregated information. Statistical or aggregated data does not directly identify a specific person, but we may derive non-personal statistical or aggregated data from Personal Data. For example, we may aggregate Personal Data to calculate the percentage of users accessing a specific Website feature.
We use different methods to collect data about you, mainly through our Website, collecting data at events or from our partners, or when you correspond with us, for example, to enquire about our activities.
In limited circumstances we may collect, use or share aggregated data such as statistical or demographic data, or collect special categories of Personal Data about you, including details about your race, ethnicity, or political opinions. We do not collect any Personal Data about criminal convictions and offences via this Website or the Services. Where we process special categories of data, we will process this data under the correct lawful basis and conditions for processing, as required under applicable data protection legislation, and we will only use your Personal Data when the law allows us to. Note that we will not use this type of sensitive personal data (e.g. race, ethnicity, sexual orientation, or political opinions) to select potential candidates for GEAPP roles.
3. How we use your Personal Data
We will only use your Personal Data for the purpose for which we collected it, which may include the following:
- As a visitor to the Website;
- To register you as a new contact;
- To target candidates and invite them to apply for roles as a new member of permanent staff or as a consultant and to evaluate applications and candidate suitability for roles;
- Communicate with you, including to respond to your inquiries and fulfill your requests;
- To carry out our obligations and enforce our rights arising from any agreements entered into between you and us;
- Make decisions about approving and funding grants;
- To process and deliver any grant, contract or investment document, and related analysis and/or reports, including managing payments, fees and charges and to collect and recover money owed to us;
- To manage your relationship with us;
- To enable you to participate in a prize draw, competition or complete a survey;
- To administer our Website and conduct internal operations, including for troubleshooting, data analysis, testing, research, statistical, and survey purposes;
- To understand how popular a specific article or page on our website is;
- To improve our Website’s functionality, our Services, or our marketing or partner relationships;
- To recommend information or Services which may be of interest to you;
- To notify you about changes to our Website or activities;
- To communicate with you generally, for example, regarding events, or via marketing emails or newsletters; and
- To protect our Website, employees, or operations; and
- To comply with legal and regulatory obligations.
We may use non-Personal Data for any business purpose.
4. Legal basis for processing
We process your Personal Data:
- where we need to perform the contract we are about to enter into or have entered into with you or your organisation;
- for the purposes of legitimate interest pursued by us (or those of a third party), and your interests and fundamental rights do not override those interests; or
- in order to comply with a legal and regulatory obligation to which we are subject;
- where processing is necessary to protect the vital interests of the data subject or another natural person;
- for the establishment, exercise or defence of legal claims.
Generally, we do not rely on consent as a legal basis for processing your Personal Data although we will get your consent before sending third party direct marketing communications, such as e-newsletters, to you via email or text message.
You have the right to withdraw consent to marketing at any time by contacting us.
Where our processing is based on the legitimate interest grounds described above, those legitimate interests are:
- collecting Personal Data to provide a smooth and efficient relationship experience;
- to make sure you receive updated information on our business activities;
- to provide the Services you have requested; and
- for our own marketing and research.
5. Opting Out
You can ask us or third parties to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you.
Where you opt out of receiving these marketing messages, this will not apply to Personal Data provided to us as a result of a relevant Service.
6. If You Fail to Provide Personal Data
Where we need to collect Personal Data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with funding). In this case, we may have to cancel any relevant contract you have with us but we will notify you if this is the case at the time.
7. Change of Purpose
We will only use your Personal Data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
If we need to use your Personal Data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your Personal Data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
8. How we share your Personal Data
Except as expressly set out in this Privacy Notice we will not sell, distribute or lease your Personal Data to third parties unless we have your permission or are required by law to do so.
The Personal Data you provide to us may be shared with third-party companies, agents, contractors, service providers or affiliated companies if this is necessary to provide you with our Services, respond to your inquiries or for any of the purposes described in this Privacy Notice.
We require all third parties to respect the security of your Personal Data and to treat it in accordance with the law. We do not allow our third-party service providers to use your Personal Data for their own purposes and only permit them to process your Personal Data for specified purposes and in accordance with our instructions.
We may also share your Personal Data with:
- law enforcement agencies, other governmental agencies or third parties if we are required by law to do so; and
- other business entities should we plan to merge with or be acquired by that business entity, or if we undergo a re-organisation with that entity.
9. International Data Transfer
Your Personal Data may be transferred to, stored and processed in various countries, including those that are not regarded as ensuring an adequate level of protection for Personal Data under European Union law or by the European Commission. We have put in place appropriate safeguards (such as contractual commitments) in accordance with applicable legal requirements to ensure that your data is adequately protected. For more information on the appropriate safeguards in place, please contact us at the details below.
10. Your legal rights
You have the following rights under data protection laws in relation to your Personal Data:
- to request access to or a copy of Personal Data which we hold about you;
- to request erasure of your Personal Data if certain conditions apply;
- to rectification of your Personal Data, if the information we are holding is inaccurate or incomplete;
- to withdraw consent to our processing of your Personal Data (to the extent such processing is based on previously obtained consent);
- to ask us to stop or start sending you marketing messages as described below in the marketing section;
- to request the transfer of your Personal Data to you or to a third party;
- to request the restriction of processing of your Personal Data;
- and to object to your Personal Data being processed in certain circumstances.
Any request from you for access to/a copy of your Personal Data must be in writing and we will endeavour to respond within a reasonable period in compliance with data protection legislation. We will comply with our legal obligations as regards your rights as a Data Subject.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
11. How long we keep Personal Data
We will only keep the information we collect about you for as long as required for the purposes set out above or as required to comply with any legal obligations to which we are subject.
This will involve us periodically reviewing our files to check that information is accurate, up-to-date and still required.
Where we are permitted to send you direct marketing communications we may retain your contact information necessary for this purpose, for as long as you do not unsubscribe from receiving the same from us. If you opt out from marketing, we will retain your information to enable us to respect your wishes to not be contacted for marketing purposes.
- Necessary: These cookies are required for core Website functionality such as security, network management, and accessibility. You may disable these by changing your browser settings to disable cookies, entirely but this may affect how the Website operates.
- Performance/Analytics: We use these cookies to analyze how the Website is accessed, used or is performing. We use this information to maintain, operate and continually improve the Website. We may also obtain information from our e-mail newsletters, to learn whether you opened or forwarded the newsletter or clicked on any of the content. This information tells us about our newsletters’ effectiveness and helps us ensure that we’re delivering information that you find interesting.
- Advertising: Interest-based advertising is the collection of data across different websites and/or difference devices for the purpose of tailoring advertising based on preferences or interests known or inferred from the data collected. We allow third parties, such as Google, Facebook, and Twitter, who assist us in serving advertising regarding the Website when you leave the Website, to collect or receive information from our Website and elsewhere on the internet and use that information to provide measurement services and target ads.
If you do not want to receive cookies, you may set your browser to reject them. However, if you turn cookies off, you may not have access to some of the Website’s services and features. We also may allow third parties to issue cookies, pixels, web beacons and other tracking technologies on our Website to help us compile aggregated statistics regarding the operations of our Website. You can learn more about ad serving companies and the options available to limit their collection and use of your information by visiting the websites for the Network Advertising Initiative, the Digital Advertising Alliance, Adchoices (for Canada) and the European Interactive Digital Advertising Initiative.
Similarly, you can learn about your options to opt-out of mobile app tracking by certain advertising networks through your device settings and by resetting the advertiser ID on your Apple or Android device.
Because an industry-standard Do-Not-Track protocol has not yet been established, our information collection practices on our Website will continue to operate as described in this Privacy Notice regardless of any “Do Not Track” signals that may be sent by certain browsers. However, you may refuse to accept cookies in order to prevent tracking activities.
We are committed to trying to ensure that your information is secure. In order to prevent unauthorised access or disclosure, we use reasonable physical, electronic and managerial procedures intended to safeguard and secure the information we collect online.
14. Links to Other Sites
While we try to link only to websites that share our high standards and respect for privacy, we are not responsible for the content, security, or privacy practices employed by other websites and a link does not constitute an endorsement of that website.
Questions, comments and requests regarding this Privacy Notice are welcomed and should be addressed to firstname.lastname@example.org.
If you have any concerns about our use of your information, you also have the right to make a complaint to the applicable data protection authority. We would, however, appreciate the chance to deal with your concerns before you approach such an authority so please contact us in the first instance.
16. Changes to This Privacy Notice and Your Duty to Inform Us of Changes
Any changes we make to our policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to this Privacy Notice.
We aim to ensure that the information we hold about you is accurate at all times. To assist us in ensuring that your information is up to date, do let us know if any of your personal details change at the following email address email@example.com.